City Council Regular Meeting Minutes

A regular meeting of the Lenox City Council was called to order by Mayor Douglas on November 9, 2026 at 5:30 p.m. at City Hall with the following council members answering roll call: Peterson, Huffman, Tull, Hodges and Beck. Staff present was City Clerk, Dawne Bowman and City Administrator, Allison Kitzman. Visitors at the meeting were Colleen Larimer, Deputy Peterson, George Pryor and Micah Dougherty.

Peterson made a motion to approve the agenda, seconded by Beck, all ayes, motion carried.

Tull made a motion to approve 10/26/26 regular meeting minutes, seconded by Huffman, all ayes, motion carried. Hodges made a motion to approve payment of the bills, seconded by Peterson, all ayes, motion carried. Peterson made a motion to approve October 2026 Clerk Treasurer Report, seconded by Hodges, all ayes, motion carried.

Beck made a motion to approve Pay App #3 for Lenox Pool Improvements in the amount of $91,104.28, seconded by Peterson, all ayes, motion carried. This is for the work completed through October. Kitzman showed a few videos of the progress.

Hodges made a motion to approve Change Order #1 for Lenox Pool Improvements in the amount of $-4,760.00, seconded by Beck, all ayes, motion carried. This is a credit for different basketball hoops.

Kitzman presented Change Order #2 for the Lenox Pool Improvements Project in the amount of $17,934.00 for the replacement of Orangeburg drain pipe with PVC pipe. Kitzman explained that she had met with the contractor and engineers to discuss having City Public Works employees complete the work rather than the contractor in order to reduce project costs. The contractor agreed to allow Public Works employees to perform the work within the next two weeks. Kitzman further explained that the City would need to rent a packer and a mini-backhoe to complete the work, with estimated expenses totaling less than $5,000, compared to the contractor's proposed cost of $17,934.00. Peterson made a motion to deny Change Order #2 in the amount of $17,934.00, seconded by Huffman. All ayes; motion carried.

Peterson made a motion to approve Change Order #3 for Lenox Pool Improvements in the amount of $6,881.00, seconded by Tull, all ayes, motion carried. This is to re-route the existing water line from under the pool basin to the pool deck.

Peterson made a motion to approve leasing 2027 John Deere Gator for the Golf Course for $180.64 per month for 3 years, seconded by Beck, all ayes, motion carried. This will also come with comprehensive warranty. Kitzman stated the buy-out on the current gator was $2,500.00, but there would be no warranty.

Tull made a motion to approve Change Order #2 for 2025 Street Improvement Project in the amount of $1,744.00, seconded by Hodges, all ayes, motion carried. This is for work the contractors came back to fix, minus a sidewalk that was removed from the project.

Hodges made a motion to approve Pay App #3 and Final for 2025 Street Improvement Project in the amount of $10,968.22, seconded by Peterson, all ayes, motion carried. This is the final payment for the project.

Beck made a motion to approve Resolution 26-34 Accepting Work for 2025 Street Improvement Project, seconded by Hodges, all ayes, motion carried. The project is complete.

Tull motioned to adjourn the meeting, Peterson seconded, all ayes, motion carried. Meeting adjourned at 5:50 PM.