City Council Regular Meeting Minutes

A regular meeting of the Lenox City Council was called to order by Mayor Douglas on December 08, 2025 at 5:30 p.m. at City Hall with the following council members answering roll call: Peterson, Huffman, Tull, Hodges and Cruz. Staff present was City Administrator, Allison Kitzman. Visitors at the meeting were Colleen Larimer, Will Fargo, Isaiah Padilla, Anthony Villanueva, Dawson Evans, Damerica Smits, Cash Brammer and Kimone Smith.

Peterson made a motion to approve the agenda, seconded by Hodges, all ayes, motion carried. Hodges made a motion to approve 11/24/25 regular meeting minutes, seconded by Tull, all ayes, motion carried. Tull made a motion to approve payment of the bills, seconded by Cruz, all ayes, motion carried. Tull made a motion to approve the Clerk Treasurer Report November 2025, seconded by Hodges, all ayes, motion carried.

Will Fargo with Garden & Associates was present to discuss phase 3 of the walking trail. Will explained that the project is complete along with the dormant seeding. There is a change order for a credit of $1,550 for material for the storm sewer that was not needed. The pay application #2 is for work completed from October 30, 2025 to December 02, 2025 minus the $10,163.97 retainage. The retainage will be released in 30 days following formal acceptance from the city. Will also explained with the dormant seeding, should the seeded areas require reseeding, it must be done as specified by the contractor at no additional cost to the city.

Tull made a motion to approve Change Order #1 in a credit amount of $1,550 for Walking Trail Improvements project, Hodges seconded, all ayes, motion carried.

Peterson made a motion to approve Pay Application #2 in the amount of $168,125.72 for Walking Trail Improvements Project, Huffman seconded, all ayes, motion carried.

Kitzman discussed our ongoing City Code project with Simmering Cory/Iowa Codification. Chapters that were discussed at this meeting were adding Cemetery and House Movers sections. The council agreed to add a chapter for the cemetery to match our current operation of our cemetery. The council also agreed to add a chapter for House Movers with a permit application fee of $50.

The back wall at the library was discussed as the plaster is starting to fall off. It was decided to advertise for quotes to have all the plaster removed and clean up. It will then be decided if we want to leave the exposed brick/block or frame up the wall.

Tull motioned to adjourn the meeting, Hodges seconded, all ayes, motion carried. Meeting adjourned at 6:10 PM.