CITY OF LENOX

A regular meeting of the Lenox City Council was called to order by Mayor Douglas on February 12, 2024 at 5:30 p.m. at City Hall with the following council members answering roll call: Peterson, Tull, and Cruz; Nelson and Hodges were absent. Staff present was City Clerk, Dawne Bowman and City Administrator, Allison Kitzman and visitors, Colleen Larimer and Scott Arnold.

Cruz made a motion to approve the agenda, seconded by Tull, all ayes, motion carried. Tull made a motion to approve 1/22/24 minutes, seconded by Cruz, all ayes, motion carried. Tull made a motion to approve the payment of bills, seconded by Peterson, all ayes, motion carried. Peterson made a motion to approve January 2024 Clerk Treasurer Report, seconded by Tull, all ayes, motion carried.

At 5:30 PM, Peterson opened the Public Hearing on Proposed Development Agreement with AVE- PLP, LLC, seconded by Tull. There were no comments heard from the public. At 5:31 PM, Cruz closed the Public Hearing, seconded by Peterson, all ayes, motion carried.

2024 Council Committees were approved by all council members.

Peterson made motion to approve Resolution 24- 10 Approving Development Agreement with AVE- PLP, LLC Authorizing Annual Appropriation Tax Increment Payments and Pledging Certain Tax Increment Revenues to the Payment Agreement, seconded by Cruz. Roll call votes- all ayes, motion carried. Kitzman mentioned this agreement proposed a 100% TIF rebate to Agrivision for 12 years and 75% TIF rebate for an additional 3 years.

At 5:35 PM, Cruz opened the Public Hearing on Budget Amendment #1 FY24, seconded by Tull. There were no comments heard from the public. At 5:36 PM, Tull closed the Public Hearing, seconded by Peterson.

Tull made a motion to approve re- appointment of Roger John and Jennie Tyler to Low Rent Housing Board for term of 2 years, expiring 2/2026, seconded by Peterson, all ayes, motion carried.

Peterson made a motion to approve Taylor Maynes to Golf Board for term of 2 years, expiring 2/2026, seconded by Cruz, all ayes, motion carried.

Tull made a motion to approve appointment of Daniel Stewart to Golf Board for term of 2 years, expiring 2/2026, seconded by Peterson, all ayes, motion carried.

Tull made a motion to approve Resolution 24- 09 Budget Amendment #1 FY24, seconded by Peterson. Roll call votes- all ayes, motion carried.

Kitzman discussed the salt shed options, as the roof of the current building has collapsed due to the amount of snow sitting on it. Insurance claim was filed and will replace the current shed, minus the $5,000 deductible. Kitzman mentioned possibly adding additional support poles to alleviate this issue in the future. A quote was received from Fabra Dome, LLC in the amount of $19,075 to replace the current building with no additional support and a quote of $24,650 to replace the current building with additional support.

At 5:40 PM, Tull opened the Public Hearing on Electric Transmission Franchise Agreement, seconded by Peterson. There were no comments heard from the public. At 5:41 PM, Tull closed the Public Hearing, seconded by Cruz.

Scott Arnold, ITC Midwest was present to discuss the transmission franchise. Arnold mentioned this would be an agreement with the City to bring in another electric transmission line to tie into the current Alliant substation. This would be of no cost to the City and there would be no liabilities to the City. Any relocation of lines would be the responsibility of ITC and they would be speaking with any home/land owners to receive easements needed. Due to the high voltage, this line would be located overhead. Peterson made a motion to approve 1st Reading Ordinance 395 Electric Transmission Franchise Agreement, seconded by Cruz, all ayes, motion carried.

The discussion continued on the salt shed, with Kitzman adding that the purchase of this would come from the roads budget. Peterson made a motion to approve quote from Fabra Dome, LLC in the amount of $24,650 to replace the current salt shed, with additional support, seconded by Tull, all ayes, motion carried.

Kitzman discussed the gator warranty options, as our current gator has recently experienced some issues and the warranty is set to expire soon. The gator has 135 hours on it currently. Tull made a motion to approve Comprehensive 30 month/500 hours extended warranty in the amount of $1,041, seconded by Cruz, all ayes, motion carried.

Kitzman discussed Lenox Fire Department funds. Peterson made a motion to approve Resolution 24- 01 Authorizing Money Market account for Lenox Fire Department, seconded by Tull, all ayes, motion carried. Kitzman mentioned that the Fire Department is now a 501 3C and have their own EIN.

Kitzman provided the council with a budget schedule, due to the changes on publication information. She added there would be a short meeting on April 8th at 5 PM with a regular council meeting following.

Tull motioned to adjourn the meeting, Cruz seconded, all ayes, motion carried. Meeting adjourned at 6:15 PM.