CITY OF LENOX

A regular meeting of the Lenox City Council was called to order by Mayor ProTem Bowman on February 28, 2022 at 5:30 p.m. at City Hall with the following council members answering roll call: Bowman, Nelson, Tull, Zabel and Cruz. Staff present was City Administrator, Allison Kitzman, City Clerk, Dawne Bowman; others present was Colleen Larimer.

Tull made a motion to approve the agenda, seconded by Cruz, all ayes, motion carried. Tull made a motion to approve 02/14/22 meeting minutes, seconded by Cruz, all ayes, motion carried. Zabel made a motion to approve the payment of bills, seconded by Nelson, all ayes, motion carried.

At 5:30 PM, Nelson opened a Public Hearing on Proposal to Enter into a General Obligation Street Improvement Loan Agreement, seconded by Zabel. There were no comments heard from the public. Zabel closed the Public Hearing at 5:31 PM, seconded by Tull.

Zabel made a motion to approve Resolution 22- 20 Taking Additional Action on Proposal to Enter into a General Obligation Street Improvement Loan Agreement and Providing for the Levy of Taxes to Pay a General Obligation Street Improvement Note, seconded by Cruz, all ayes, motion carried.

Zabel made a motion to approve DMT Golf LLC Class C Liquor License with Outdoor Service and Sunday Sales, seconded by Tull, all ayes, motion carried.

Kitzman discussed the City holding the Liquor License, DRAM Insurance and purchasing the alcohol for the Sesquicentennial celebration. The Sesquicentennial Committee have scheduled a dance with a band and will serve beer so a liquor license is required. Kitzman has contacted the City Attorney, City Auditors, as well as other cities that have held liquor licenses and mentioned that this is not uncommon. The Lenox Fire Department will be responsible for the serving of the alcohol. Zabel made a motion to approve the City applying for the Liquor License for the Sesquicentennial, seconded by Nelson, all ayes, motion carried.

Bowman made a motion to approve Resolution 22- 11 Setting Time and Date of 3/28/22 at 5:30 PM for Public Hearing on FY21- 22 Budget Amendment #2, seconded by Tull, all ayes, motion carried. Kitzman explained that the amendment is for Lenox Neighborhood Center building purchase and repairs, dump truck purchase, engineering expenses for Walking Trail project and Street Improvement project. Kitzman added this amendment also covers the revenue for grants that Lenox Neighborhood Center may be receiving.

Tull made a motion to approve Resolution 22.12 Employee Wage for Tracy Thompson at $10 per hour for the librarian position, seconded by Nelson, all ayes, motion carried.

Kitzman discussed the School Sharing Employee Program with Lenox School, as the school rating has dropped; therefore, their contribution to the City for the employee will decrease by $3,688 per year, beginning in July. Nelson made a motion to approve continuing the School Sharing Employee Program, with the School reimbursing $29,632 to the City for the employee, seconded by Cruz, all ayes, motion carried.

Kitzman discussed Phase 1 of the Walking Trail. The Walking Trail committee would like to apply for grants and would like to hire Garden & Associates to perform some engineering services; however, they would like the City to sign off on this agreement in order to apply for the grants. Nelson made a motion to approve Professional Services Agreement with Garden & Associates for Phase 1 of Walking Trail in the amount of $14,500 with the City utilizing the $10,000 that was previously approved for this phase of the project, seconded by Tull, all ayes, motion carried.

Tull motioned to approve Front 9 LLC for Lenox Three Lake Municipal Golf Course Independent Contractor in the amount of $48,000 per year, seconded by Cruz, all ayes, motion carried.

Zabel motioned to approve Independent Contractor Agreement with Front 9 LLC for Lenox Three Lake Municipal Golf Course, seconded by Nelson, all ayes, motion carried. Kitzman added this contract will end October 31, 2024.

Tull made a motion to approve Clubhouse Lease and Golf Course Manager Agreement with DMT Golf LLC, seconded by Zabel, all ayes, motion carried.

Tull motioned to adjourn the meeting, Cruz seconded, all ayes, motion carried. Meeting adjourned at 6:25 P.M.