CITY OF LENOX

A regular meeting of the Lenox City Council was called to order by Mayor Douglas on September 14, 2020 at 5:30 p.m. at City Hall with the following council members answering roll call: Brown, Tull and Cruz. Bowman and Zabel were absent. Staff present was City Administrator, Allison Kitzman. Colleen Larimer was also present.

Tull made a motion to approve the agenda, seconded by Brown, all ayes, motion carried. Brown made a motion to approve 08/24/20 meeting minutes and 09/08/20 special meeting minutes, seconded by Cruz, all ayes, motion carried. Brown made a motion to approve the payment of the bills, seconded by Tull, all ayes, motion carried. Brown made a motion to approve August 2020 Clerk Treasurer Report, seconded by Tull, all ayes, motion carried.

It was discussed that the student council would possibly like to raise funds for a food pantry box. This food pantry box would be placed somewhere in the community and have food available for people who need it. It is also asked that people that can provide nonperishable food items, do so by placing items in this box. Right now, the student council is not sure where it would be located. Brown made a motion to approve a food pantry box, seconded by Cruz, all ayes, motion carried.

Tull made a motion to approve to approve the special event application for the Homecoming Parade, seconded by Brown, all ayes, motion carried.

Brown made a motion to approve Fire Department Benefit 5- day Class C Liquor License with Outdoor Service on October 3rd, seconded by Tull, all ayes, motion carried.

Brown made a motion to approve Ramsey's Market Cigarette/Tobacco/Nicotine/Vapor Permit, seconded by Cruz, all ayes, motion carried.

Tull made a motion to approve Resolution 20- 28 Payment to the Lenox Development Corporation in the amount of $9,550, seconded by Brown, all ayes, motion carries.

It was discussed that the TIF funds for the trailer park project have been spent so we must transfer additional funds from the gas system. Kitzman reminded the council that the City had $500,000 budgeted and this transfer will bring the total transferred to $300,000. Brown made a motion to approve Resolution 20- 29 Authorizing loan to Tax Increment Fund, seconded by Cruz, all ayes, motion carried.

Discussion was held on the Main Street Pocket Park. Kitzman informed the council that they have excess funds and would like to use those funds to start on the East side of Main Street. This was expected to happen during phase 2 of the project. All the council agreed that if they have the funds, it would be a great idea to start on phase 2.

Kitzman informed the council that individuals of the community have been inquiring how the City decides on which roads we are going to fix. Kitzman explained that there is a roads committee that spend time with Ryan Brown driving around town and deciding which roads are in the worst condition, whether it be potholes, edge cracking or alligator cracking. This is the way they have determined which roads to fix for several years. There has also been discussion on Sycamore Street and it was determined that it could possibly be seal coated, which is cheaper than a complete overlay. This would extend the life of the road, however would not be a permanent fix. Any road to be overlaid must have at least 500 continuous feet without an engineer according to DOT standards.

Brown made a motion to open the public hearing at 5:45 P.M. on the proposed disposition and transfer of real estate, seconded by Tull. There were no comments heard from the public. At 5:45 P.M., Cruz made a motion to close the public hearing, seconded by Tull.

Tull made a motion to approve Resolution 20- 30 Transfer of City owned Real Estate Property, seconded by Brown, all ayes, motion carried.

Brown moved to adjourn the meeting, Cruz seconded, all ayes, motion carried. Meeting adjourned at 5:48 P.M.