City Council Regular Meeting Minutes

A regular meeting of the Lenox City Council was called to order by Mayor Douglas on August 26, 2019 at 5:30 p.m. at City Hall with the following council members answering roll call: Bowman, Brown, Vogel, Borland and Custer. Staff present was City Administrator, Allison Kitzman and City Clerk, Dawne Bowman. Other visitors were John Borland, Jeff Godwin and Colleen Larimer.

Custer made a motion to approve the agenda, seconded by Bowman, all ayes, motion carried.

Borland made a motion to approve 8/12/19 meeting minutes, seconded by Custer, all ayes, motion carried. Vogel made a motion to approve the payment of the bills, seconded by Bowman, all ayes, motion carried.

Jeff Godwin with Snyder & Associates was present to discuss Change Order #1 for Bioswale project, as the tile size was increased from 6” to 8”, which was an increase of $240.00. Bowman made a motion to approve Change Order #1 for SRF Sponsored Project Bioswale, seconded by Custer, all ayes, motion carried.

Custer made a motion to approve Pay Request #1 for SRF Sponsored Project Bioswale to JNC Construction in the amount of $68,628, seconded by Bowman, all ayes, motion carried.

Custer made a motion to approve Resolution 19-27 Authorizing Bids for SRF Sponsored Project Golf Course Grade Stabilization, seconded by Bowman, all ayes, motion carried.

John Borland with Lenox Municipal Utilities was present to discuss the alley located on Main Street between LMU warehouse and LMU Switchgear building. Borland discussed upgrades to the Sub-Station happening in July or August of 2020 that would require the fencing to the north be extended, covering most of that alley; however, there would be no changes to the east or west fencing. Borland discussed having a locked gate that would allow for loading and unloading semi-trucks, as well as rodeo stock in July. Borland also stated that if the Council does not wish to vacate this alley, the Sub-Station would have to be relocated, which would be a project in itself and very costly. This will be on the next agenda.

There was no discussion on new walking trail project. This will be on the next agenda.

Bowman made a motion to appoint Steven Kerchner to the Library Board for a term of 6 years, ending 8/2025, seconded by Borland, all ayes, motion carried.

Custer made a motion to re-appoint Nancy Chapman to the Low Rent Housing Board for a term of 2 years, ending 9/2021, seconded by Bowman, all ayes, motion carried.

Custer made a motion to approve Hedging Agreement with PEFA and City of Lenox, seconded by Bowman, all ayes, motion carried.

Bowman made a motion to approve CDBG Draw Request #4 for PPLC, seconded by Borland, all ayes, motion carried.

Bowman made a motion to approve Tyson Brown to Lenox City Council Committees (Gas, Personnel and alternate for Cemetery, Golf and Library), seconded by Borland, all ayes, motion carried.

Vogel made a motion to approve Resolution 19-26 Transfer of Emergency Funds to Golf Funds in the amount of $7,659.09, seconded by Borland, all ayes, motion carried.

There was a discussion held on repairing the library. Kitzman has been in contact with a masonry, who would be interested, but could not give a time frame. The wood also needs replaced, but the brick work needs completed prior to that. Mayor discussed concern of the structural safety of the building. Vogel commented that as long as nothing is disturbed, there should be no safety issues. Council agreed that the front and side of the building must match. Brown asked the council if there was a specific “look” they were interested in, in which the council agreed there was no preference at this time, just something that will fix the leaks and look good. Kitzman has also been in contact with EIFS company as well. This will be on the next agenda.

Brown moved to adjourn the meeting, Custer seconded, all ayes, motion carried. Meeting adjourned at 6:00 P.M.