City Council Regular Meeting Minutes

A regular meeting of the Lenox City Council was called to order by Mayor Douglas on May 14, 2018 at 5:30 p.m. at City Hall with the following council members answering roll call: Bowman, Ramsey, Vogel, Borland and Custer. Staff present was City Administrator, Allison Kitzman and City Clerk, Dawne Bowman. Other visitors were Jeff Godwin, Jenn Miller, Duncan Marshall, Takota Cordell, Abbie Notz, Jameson Reed and Colleen Larimer.

Bowman made a motion to approve the agenda, seconded by Custer, all ayes, motion carried.

Borland made a motion to approve 4/23/18 meeting minutes, seconded by Custer, all ayes, motion carried. Custer made a motion to approve 4/25/18 meeting minutes, seconded by Borland, all ayes, motion carried. Vogel made a motion to approve the payment of the bills, seconded by Custer, all ayes, motion carried. Borland made a motion to approve April 2018 Clerk Treasurer Report, seconded by Ramsey, all ayes, motion carried.

Jeff Godwin with Snyder & Associates was present to discuss the Storm water Runoff project located at the Sports Complex. This wetland project needs completed before the walking trail project begins which is scheduled for mid-June. Because of this, the City needs to fast pace the wetland project. Godwin advised that the City only has to get quotes for this project as opposed to bids because the dollar amount falls below the bid threshold. The City will advertise for quotes this week and will have a due date of May 29th.

Because of the walking trail project, the wetland construction needs to begin the beginning of June; however, if the contractor orders the pipe needed for the project, it will not get here until beginning of July. If the City would order the pipe on May 15th, it should be here by June 1st. The two pipe options are a galvanized corrugated metal pipe and the second option is an aluminized corrugated metal pipe. Godwin suggested the City purchase the aluminized corrugated metal pipe because this pipe will offer a longer life expectancy. The cost of this pipe will roughly be $12,500 plus tax. Custer made a motion to approve the purchase of the pipe, so it would be on-site when contractors begin, seconded by Bowman, all ayes, motion carried.

Bowman approved Pay Request #7 to CL Carroll in the amount of $272,032.40, seconded by Ramsey, all aye, motion carried.

Custer made a motion to approve CDBG Draw Request #8 in amount of $52,774.00, seconded by Borland, all aye, motion carried.

Bowman approved SRF Draw Request #7 in amount of $219,258.40, seconded by Borland, all aye, motion carried.

Custer approved May 29, 2018 for next city council meeting, due to Memorial Day, seconded by Ramsey, all aye, motion carried.

At 5:45 PM a Public Hearing was held for FY17-18 Budget Amendment. There were no comments heard from the public. At 5:46 PM Bowman made a motion to close the Public Hearing, seconded by Custer, motion carried.

Jenn Miller with the Lenox School was present to discuss the Teen Leadership program. Duncan Marshall, Abbie Notz, Takota Cordell and Jameson Reed gave presentations to the Council on how this program has helped them, through positive reinforcement, self-awareness, self-control, and self-motivation.

Ramsey approved updated Gas O&M Plan, seconded by Bowman, all ayes, motion carried.

Borland made a motion to approve Gas System Emergency Plan & Procedures, seconded by Custer, all aye, motion carried.

Custer made a motion to approve Casey's General Store #2834 Cigarette/Tobacco/Nicotine/Vapor Permit, seconded by Vogel, motion carried.

Bowman made a motion to approve Madison Peterson as 2018 Pool Manager at a wage of $10.00 per hour, seconded by Vogel. It was also the consensus of the council that when Peterson is on vacation, Teya Still will be the interim Manager and also receive $10.00 per hour.

Borland approved Resolution 18-23 Establishing Pool Fees, seconded by Ramsey, all ayes, motion carried.

Bowman made a motion to approve Resolution 18-20 for FY17-18 Budget Amendment, seconded by Custer.

Vogel approved Supplemental Agreement for Additional Services with Snyder & Associates for Neighborhood Center in the amount of $5,000.00, seconded by Custer, all ayes, motion carried.

Kitzman discussed City Council Rules and Procedures, regarding voting procedures and public communications. This will be on next agenda for approval.

Kitzman discussed employee health insurance. After meeting with City employees and the personnel committee, it was decided to renew the current plan with Wellmark at a monthly premium cost of $6,025.24, an 11.88% increase from previous year. Custer made a motion to approve the health insurance renewal, seconded by Ramsey, all ayes; Bowman abstained, motion carried.

Custer made a motion to approve Resolution 18-21 Lease of Country Club Building for 3 years, seconded by Ramsey, all ayes, motion carried.

Bowman motioned to approve Resolution 18-22 Clubhouse Lease Agreement and Golf Course Manager Agreement with Kady's Concessions, seconded by Borland, all aye, motion carried.

Ramsey moved to adjourn the meeting, Custer seconded, all ayes, motion carried. Meeting adjourned at 6:23 P.M.