City Council Regular Meeting Minutes

A regular meeting of the Lenox City Council was called to order by Mayor Douglas on April 9, 2018 at 5:32 p.m. at City Hall with the following council members answering roll call: Bowman, Borland and Custer; Ramsey and Vogel absent. Staff present was City Administrator, Allison Kitzman and City Clerk, Dawne Bowman. Other visitors were Pete Marshall, Roger John, Vina Smith and Colleen Larimer.

Bowman made a motion to approve the agenda, seconded by Custer, all ayes, motion carried.

Borland made a motion to approve 3/26/18 meeting minutes, seconded by Bowman, all ayes, motion carried. Bowman made a motion to approve the payment of the bills, seconded by Custer, all ayes, motion carried. Custer made a motion to approve March 2018 Clerk Treasurer Report, seconded by Borland, all ayes, motion carried.

Pete Marshall, Roger John and Vina Smith were present to discuss the PILOT tax for Sunrise Apartments. Marshall stated that due to funding cuts they were not able to make the whole payment at one time; however, they would be able to make monthly payments to the city for their portion.

Ramsey entered the meeting at 5:38 PM.

It was decided that Kitzman and Marshall will work out the payment arrangement to see that PILOT tax for Sunrise Apartments was taken care of for 2016 and 2017.

Bowman made a motion to approve Resolution 18-18 Setting Public Hearing for Budget Amendment FY17-18 for 4/23/18 at 5:45 PM, seconded by Custer, as it did not get published in the paper.

Kitzman discussed Building and Grounds Sharing Proposal (28E Agreement) with Lenox School. This would be a 1 year contract of sharing an employee with the school and possibly with LMU, and this person being a City employee. The school would like this person for mowing and snow removal, as well as other janitorial duties for 2 days a week with the city and LMU sharing the other days. The council is in agreeance this is a good opportunity for everyone; however, Borland was concerned about paying unemployment and Ramsey discussed making sure the employee is paid fairly for the work being done. This will be on the next agenda.

Custer made a motion to approve Pay Request #6 in the amount of $77,067.40, seconded by Borland, motion carried.

Ramsey made a motion to approve CDBG Draw Request #7 in the amount of $15,055.00, seconded by Bowman, motion carried.

Borland made a motion to approve SRF Draw Request #6 in the amount of $62,552.40, seconded by Custer, motion carried.

Bowman made a motion to approve Class C Liquor License for The Legion General Store, seconded by Borland, Ramsey abstained, motion carried.

Bowman made a motion to approve Class C Beer License for Ramsey's Market, seconded by Custer, Ramsey abstained, motion carried.

Custer made a motion to approve Class E Liquor License for Ramsey's Market Liquor, seconded by Bowman, Ramsey abstained, motion carried.

Ramsey moved to adjourn the meeting, Custer seconded, all ayes, motion carried. Meeting adjourned at 6:00 P.M.