City Council Regular Meeting Minutes

A regular meeting of the Lenox City Council was called to order by Mayor Douglas on March 26, 2018 at 5:30 p.m. at City Hall with the following council members answering roll call: Bowman, Vogel, Borland; Ramsey and Custer absent. Staff present was City Administrator, Allison Kitzman and City Clerk, Dawne Bowman. Other visitors were Rob Lundquist, Jeremy Barrans, Jim Vanderbeek, Jim Boltinghouse, Brian David, Colleen Larimer and Deputy Lynn.

Bowman made a motion to approve the agenda, seconded by Borland, all ayes, motion carried.

Vogel made a motion to approve 3/12/18 meeting minutes, seconded by Bowman, all ayes, motion carried. Vogel made a motion to approve the payment of the bills, seconded by Borland, all ayes, motion carried.

There was a review of the Contracts and Bonds for Neighborhood Center Addition.

Custer entered the meeting at 5:34 PM.

Kitzman noted that all necessary bond paperwork has been completed. Jim Vanderbeek and Jeremy Barrans, with Pro-Line Building Company was present to answer any questions. Bowman made a motion to approve Resolution 18-17 Approving the Contracts and Bonds for the Neighborhood Center Addition, seconded by Borland, motion carried.

Jim Boltinghouse and Brian David were present to discuss the East Fairview Cemetery.

Boltinghouse discussed the need for plot space availability at the cemetery. David explained that there are people wanting to purchase plots, but there are no true plots to be sold; however, there were plots possibly purchased many years ago and family has since moved on and buried elsewhere, but those plots can’t legally be sold again if they belong to someone else. Boltinghouse discussed the main issue right now is the area they are interested is very wet and would require some tiling work done.

Ramsey entered the meeting at 5:39 PM.

Boltinghouse has been in contact with the adjacent land owner, Rick Nelson, and he would also benefit from the tiling and would possibly be interested in helping with this. According to Boltinghouse, Dan Jordan has offered his labor at no charge for the work, but the cemetery does not have the funds to cover the tile. The estimated cost for the tile is approximately $5,000. The Mayor explained that this would normally be the property owners’ expense. It was suggested by Custer for the Platte Township Board of Trustees apply for grants or have fundraisers, prior to the City funding this. Bowman explained that putting the word out, letting people know what you are raising funds for could possibly make a difference. Kitzman has also discussed with Boltinghouse funding and grant options.

PILOT tax will be on the next agenda.

Custer made a motion to approve CDBG draw request #5 in amount of $16,936.00, seconded by Ramsey, motion carried.

Custer made a motion to approve SRF draw request #5 in amount of $76,615.93, seconded by Vogel, motion carried.

Bowman made a motion to approve community center lease agreement with The Locker Room, seconded by Borland, motion carried.

Custer motioned to approve 5 day Class C Liquor License with The Locker Room, seconded by Borland, all ayes, motion carried.

Borland made a motion to approve 3 year lease agreement with Lenox Youth Sports Club for Sports Complex concession stand, seconded by Ramsey, motion carried.

There was a discussion on the mowing of the Sports Complex. It was the consensus of the Council to continue with Aleck Pafford mowing, rather than advertising for the position every year.

Vogel made a motion to approve re-appoint Amber Reed to the Zoning Board for term of 5 years, seconded by Custer, motion carried.

Vogel made a motion to approve Special Events Permit for the Pony Express Riders of Iowa, seconded by Custer, all aye, motion carried.

Ramsey moved to adjourn the meeting, Custer seconded, all ayes, motion carried. Meeting adjourned at 6:10 P.M.