CITY OF LENOX

A regular meeting of the Lenox City Council was called to order by Mayor Douglas on March 28, 2016 at 5:30 p.m. at City Hall with the following council members answering roll call: Bowman, Adams, Vogel; Custer absent. Staff present included City Clerk, Dawne Bowman, Public Works, Ryan Brown and City Attorney, James Varley. Other visitors were Ben French, Cody and Catherine Trail and Deputy Lynn.

Bowman made a motion to approve the agenda, seconded by Adams, all aye, motion carried.

Custer entered the meeting at 5:32 PM.

Adams made a motion to approve 3/14/16 meeting minutes, seconded by Bowman, all aye, motion carried. Vogel made a motion to approve the payment of the bills, seconded by Borland, all aye, motion carried.

Cody and Catherine Trail, owners of the mobile home court were here to discuss the current nuisance abatement that was served. The Trail's explained that they have several plans for the mobile home court, such as asphalting drives, painting trailers, and keeping things picked up. A concern of the Council was that the owners do not live here and do not have someone in charge to address issues when they come up. The Trail's explained that a lot of the trash left came from the burned trailer incident, as it caused a lot of tenants to move out. There was also a shed that blew over and caused a lot of debris. The Trail's also discussed the dumpster possibly being used by persons other than tenants and will look into a camera system. Bowman made a motion to allow 2 weeks to clean up the trash noted in the original abatement photos and Trailer #1 needs to be set properly in compliance with the Ordinance by June 1st, seconded by Custer, all aye, motion carried. Adams noted her appreciation for wanting to clean up the court and wants to continue to see progress.

Custer made a motion to approve Liquor License for Jim Hartman dba Lenox Golf Club, seconded by Bowman, all aye, motion carried.

Custer made a motion to approve Liquor License for Parkinson Post 250 American Legion, seconded by Vogel, all aye, motion carried.

Vogel made a motion to approve Clubhouse Lease Agreement/Golf Course Manager Agreement, seconded by Adams, all aye, motion carried.

Adams made a motion to approve Resolution 16- 3 Country Club Lease Agreement, seconded by Custer. Roll call votes- all ayes, motion carried.

Adams made a motion to approve 2016 Greenskeeper Agreement, seconded by Vogel. Roll call votes- all ayes, motion carried.

Custer discussed removing the little slide at the park along with the arch, as they are rarely used and the main playground equipment has many slides and climbing areas available. Bowman made a motion to approve the removal of the arch and the slide and donate them to the Taylor County Fairgrounds, seconded by Vogel, all aye, motion carried.

Deputy Lynn reported for the Sheriff's Department.

Discussion was held on the repairs for the Depot, as the City received the Taylor County Endowment Grant for $6,000, we are still in need of donations. Council agreed to have the proceeds from the Michael Foods breakfast go toward Depot repairs; however, would like an article placed in the paper to advise the public of the repairs and the need for donations at this time.

Mayor Douglas discussed the City Administrator position, inquiring if the Council would like to revisit the residency requirements for this position. The Council would like to keep the requirements of living in the Lenox School district.

There was a discussion held on the City Hall repairs. Vogel, Ryan Brown and Dawne Bowman participated in a conference call with Shuck- Britson to discuss our options at this time. It was recommended by the engineering firm that we move forward with fixing the wall, the roof, and the trusses. Vogel asked if the Council thought we should continue on with Shuck- Britson to get bids, or get bids on our own to do the repairs. Adams stated that we have invested a lot with Shuck- Britson and her desire is to move forward. Council agreed to continue with Shuck- Britson for the bidding process, as they have access to wider variety of contractors available and more knowledge of the work needing done. Council is still in agreement to foam the wall, even though the lifespan of foam was in question, and contact will be made with the foam contractor and Shuck- Britson to assure there is proper water management in place. Custer made a motion to move forward with Shuck- Britson to put together and send out bidding packets, seconded by Vogel, all aye, motion carried.

Adams moved to adjourn the meeting, Custer seconded, all ayes, motion carried. Meeting adjourned at 6:43 P.M.